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Why |
Registrations
It simplifies and eases the management of clients and citizens, activities organized
by sports and leisure departments in cities and municipalities as well as sports
and cultural centres.
Clients' Files :
Proceed simply and quickly with the registration of new clients by completing all
related transactions at the same time : registration, payments, printing receipts,
reimbursements, cancellation of registration, credit notes, pre-registration, waiting
lists, etc.
We have included the 'family' concept that you can consult on a single screen, which
is very useful in managing activities such as day camps.
Proceed with the registraiton of sports organizations, associations, regular customers
and sports leagues. The program will also issue the contracts and follow up
on payments.
Activities and Reservations' Files :
Creation of the various activities available in a given session : Name of the activity,
person in charge, schedule of fees, up-to-date munimum and maximum number of participants,
time of the activity.
List your activities including the period, the facility, the registration fees,
the numbers of persons registered, the monitor, etc.
We have developed a pre-registration module that is quite useful for postal registration
and where clients can indicate their preferences (1, 2 or 3) for the activities
offered. The program will respect the date and time the registration arrived
to determine the activites the client will be able to participate.
Once the registration period is completed, the program will distribute the
clients' choices. At this point, you will be abel to print the distribution
that was automatically made and see the name of those who were not allocated because
of insufficient places.
In addition and following a cancellation in one or more activities, this module
will allow you to repeat the automatic distribution taking into account the priority
already entered in pre-registration, thus filling up the available spaces.
Through the 'Monitors Management' module, you can enter all of your monitors' names,
addresses, and phone numbers and monitors' name will automatically be printed on
attendance sheets as well as on the calendar of activities for various facilities.
Quick registration. While our program was already the fastest to register
citizens into activites, we have further developed a quick registration module allowing
you to speed up the registration process.
You may follow up on registrations on screen or in print, view or print participants'
lists by activity, print attendance sheets, print schedules for each activity, for
all activities or by location.
You can make up your groups and print these groups, which is very useful for day
camps.
We have made it easier to conduct a search in the Families' file : possibility of
searching through the phone number, the family name and/or the first name of the
family head or again, through the citizen card number.
Our software allows for the simultaneous registration of more than one family member
and the possibility of registering in many activities in a single transaction.
The program will print a single receipt for the entire family. It allows for
a much faster registration period, especially during peak periods.
You can register citizens on a waiting list while keeping their priority, and print
these waiting lists by activity.
The program will verify the citizen's age during registration to an activity that
has minimum and maximum age constraints.
Accounting and printing :
Possibility of printing citizens cards with a photo and a bar code.
The richness and quality of our forms have caused quite an impression with our clients.
For example, the receipt issued after the registration of a family in one or more
activities prints out the name of the participant, the date and location of each
activty and the material required for each activity. Thus, the client leaves
the registration desk with all the required information.
You can print accounts receivable.
You can print amounts received, receipts and credits.
You can print mailing labels by members, by family, by activity, by age group, etc.
History of monies received, management and follow up of invoices (rental contracts).
You can print receipts in batches followed by postdated cheques, form 24 (child
care), etc.
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